This page serves as your "Go-To" for employee resources at any time. If you have questions about any of the below resources or don't see your questions answered, be sure to reach out to your supervisor for further guidance!
Payroll & Employee Forms
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- Paycom - Access via paycomonline.net
- Time Sheet access
- Pay Stub / W-2 Access
- Request time off and see PTO accrual balances for full-time staff
- Tax Forms
- Direct Deposit Form
- Click HERE to print direct deposit form
- Direct deposit forms should be turned into payroll or placed in the brown admin box once updated
- Personal information update - includes change of marital status, name change, address/phone change
- Click HERE to print form to update personal information
- Name changes must be accompanied by marriage license or divorce decree
- Personal Information Change forms must be turned into payroll or placed in the brown admin box once updated
- Employee Campaign Pledge Form
- Click HERE to print Employee Campaign Pledge form for current year
- Employee Campaign Pledge forms can be turned in at the Courtesy Desk
- Sunshine Club Enrollment Form
- Click HERE to print a Sunshine Club Enrollment form for the current year
- Sunshine Club Enrollment forms must be turned into payroll or placed in the brown admin box once updated
Certifications & Training
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Complete information on certifications and trainings is located in the Valparaiso YMCA Staff Handbook.
- CARE Training
- CARE is a one-time, in person training to discuss YMCA history and mission. Special emphasis on a member-first attitude and exploring Listen First conversations
- Staff are registered for training at time of hire at the Membership Desk
- If staff need to reschedule they must contact their supervisor and choose another date at the Membership Desk
- Westbend In2vate Training
- YMCA staff must complete Westbend insurance In2vate trainings at hire and annually on July 1. All staff are required to complete initial trainings within 45 days of hire
- Click HERE to access Westbend In2vate trainings
- Login information is emailed to staff at time of hire
- American Red Cross CPR-Pro and First Aid Certifications
- Valparaiso YMCA staff may be required to complete Lifeguard, CPR or First Aid trainings via the American Red Cross
- Click HERE to set up American Red Cross account, click here to access certifications or check expiration dates
- Staff American Red Cross trainings are offered on-site at the Valparaiso YMCA. Staff can sign up trainings at the Membership Desk.
- ILead
- ILead trainings are required annually for Childcare staff
- Click HERE to access trainings
- YUSA Link
- Link is the gateway for all things YMCA-related, including YMCA news, the Learning & Career Development Center and YMCA community groups
- Click HERE to create an account; supervisor approval required.
Staff Dress Code & Y Wear
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Complete information on the dress code is located in the Valparaiso YMCA Staff Handbook
Staff can purchase uniform shirts, per the guidelines below, from one of the following Y catalogs:
www.courtproducts.com or www.ymcastore.org/shop/catalog
| Standard number of shirts issued | One shirt to employees who are scheduled to work two or less days per week. |
| Two shirts to employees who are scheduled to work three or more days per week. | |
| Need Addtional Shirts? | Additional shirts may be purchased by the employee through an up-front cash or check transaction, or payroll deduction. Limited Sweatshirts also available for purchase through Human Resources. |
| At Separation | The employee must turn in all shirts to their supervisor at the end of their employment. There will be a $10 deductible, per shirt for shirts not turned in. |
| When not to wear Y Shirts | Shirts should not be worn during times when an employee is not working. |
| What to wear with the Y-issued shirt (bottoms and shoes) |
Employees should wear black or tan shorts, skirts, pants, or capris. These items should fit appropriately; when wearing leggings, shirts should be finger-tip length. Solid black leggings might also be worn. Casual Friday: Blue Jeans may be worn in-lieu of black or tan bottoms; however, they must be clean, free of rips, tears, fraying and appropriate fitting. Tie-dye shirts are allowed on Fridays, as well. Shoes must be non-skid and comfortable: Gym shoes or closed-toed sandals. Staff are asked to not wear snow boots in the building in winter months. |
| Can I wear a shirt that is not issued by the Y? | Staff may wear a branded, solid-colored YMCA shirt (not Y event shirts), sweatshirt, hoodie or zip-front jacket, or a long-sleeved black or white base layer under the issued shirt. Shirts, sweatshirts or sweaters that are not YMCA-branded are not allowed as a part of dress code at any time. |
Please click HERE for the Member Dress Code.
Cause Driven Leader Nominations & Employee Feedback
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The Valparaiso YMCA prides itself on employing staff who are dedicated to our community and our members. Each month department managers are provided with the opportunity to nominate outstanding staff to be recognized as Cause Driven Leaders for their positive behaviors toward members or displaying helpfulness toward their department. Staff awarded with the honor of Cause Driven Leader are showcased in the Y’s newsletter. Cause Driven Leader nominations and positive employee stories can be emailed to the Y’s Human Resource department at any time.
The YMCA values their employees' suggestions and concerns. We encourage communication between employee and supervisor at all times and additional feedback can be emailed to the Y’s Human Resource department at any time.
